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Destroying data in a consistent and robust manner when needed.

This should be encrypted and sent via a secure means, not email.

Not sending personal or confidential data via email.

Imposing non-disclosure agreements for managers or those that have access to confidential data.

Controlling access to restricted files or storage areas by encrypting them.

Implementing password protection of, and controlled access to, individual data files, for example, allocating ‘no access’, ‘read only’, ‘read and write’ or ‘administrator only permissions.

Locking computer systems with a password and installing a firewall system.Security of computer systems Security of computer systems and files may include: Firewall protection, security-related upgrades and patches to operating systems to avoid viruses, trojans and malicious codes.Not storing confidential data, such as those containing personal information on servers or computers connected to an external network, particularly servers that host internet services.For example, giving a failed hard drive containing sensitive data to a computer manufacturer may breach security. Transporting sensitive data only under exceptional circumstances, even for repair purposes.

Logging the removal of, and access to, media or hardcopy material in storerooms.Controlling access to rooms and buildings where data, computers or media are held.Physical data security Physical data security includes: Encrypting data containing personal information before these are stored or transmitted.You can store participant names and addresses separately from survey files. Separating data content according to security needs, e.g.Personal data can be stored in digital files, or can exist in non-digital format: Patient records, signed consent forms, or interview cover sheets containing names, addresses and signatures. Prevent unauthorised access, disclosure or destruction of dataĮnsuring the security of data requires paying attention to physical security, network security, plus the security of computer systems and files to prevent unauthorised access or unwanted changes to data, disclosure or destruction of data.ĭata security arrangements need to be proportionate to the nature of the data and the risks involved. Attention to security is also important when data files are to be destroyed.ĭata that contain personal information should be treated with higher levels of security than data that do not, as the safeguarding of personal data is dictated by national legislation, the Data Protection Act 2018, which states that personal data should only be accessible to authorised persons.